Our Corporate Secretarial services team is dedicated to supporting businesses in achieving resolute compliance, by taking care of aspects of statutory compliance pertaining to company secretarial related aspects, which include the following :-

Company Incorporation (Malaysia)

Company name search with Companies Commission of Malaysia (SSM)

To begin incorporating a company in Malaysia, you must first receive approval for your desired business name. It’s wise to choose a name that is as unique as possible, steering clear of common and generic words to improve the chances of quick approval.

Administrating reservation of your selected name with SSM (up to two (2) times)

Please note that there will be a charge of RM80 per name reservation that is payable to SSM and does not form part of our service price herein.

Approval Letter

Administrating and obtaining an approval letter for purposes of utilising your existing company name.

Registration Fee

Administrating and ensuring that your payments to SSM for purposes of registration are paid to SSM in a timely manner (presently registration fees, stands at RM1,010 which is payable to SSM and does not form part of our service price herein).

Form Submission to SSM

Administrating and ensuring that a complete set of forms for purposes of your company registration are lodged at SSM.

Board of Director’s Meeting

Drafting and preparing of resolutions and all other relevant papers and/or forms in a timely manner for purposes of the First Board of Directors’ Meeting.

Company’s Bank Account

Drafting and preparing of resolutions and all other relevant papers and/or forms for purposes of opening your company’s bank account.

Certified true copies of Incorporation documents

Obtaining and preparing 2 sets of certified true copies (CTC) of your company’s incorporation documents.

Certificate of Incorporation

Obtaining your company’s certificate of incorporation upon compliance and submission of the incorporation documents.

Consulting & Advisory

Providing you with consulting and advisory services vis-à-vis the legal and administrative process of incorporating and expanding.

Appointment of Director & Registration of Shareholder

Administrating and ensuring that your private limited company has a minimum of one director who ordinarily resides in Malaysia thereby ensuring compliance with the Companies Act 2016.

Administrating and ensuring that your private limited company has a minimum of one shareholder and a maximum of 50 shareholders thereby ensuring compliance with the Companies Act 2016.

Entities aiming to establish a presence in Malaysia may select from an array of organisational structures, each tailored to suit specific operational requisites or business goals. Below is a breakdown contrasting the prevalent configurations for corporate setup which we are able to provide advisory and/or consultancy service on and administer and/or execute for your company’s incorporation in Malaysia.

Malaysia allows 100% equity ownership for foreign investors in most industries that are non-national strategic areas. Some industries may impose restriction of foreign ownership of equity of a Company such as capital requirements, regulatory approvals before commences of the business.

Companies intending to operate in Malaysia long term should consider setting up a local Company to enjoy optimal tax reductions.

A Branch Office and Representative Office is suitable for short term Company presence in Malaysia.

We specialise in overseeing and managing the regulatory requirements for registered societies. Our services are designed to ensure that your organisation remains in full compliance with the legal mandates set forth by the Societies Act 1966, and Malaysian authorities, specifically under the Registrar of Societies (ROS). Our approach is straightforward, devoid of unnecessary complexities, aiming to deliver clear and concise compliance solutions, which include:

Registration and Renewal

The initial step for any society aiming to operate in Malaysia is obtaining proper registration with the ROS.

This process involves the submission of specific documents, including the society’s constitution and details of its committee members. Our team assists in preparing and reviewing these documents to ensure compliance from the outset. Additionally, we manage the renewal processes, keeping track of deadlines to avoid any lapse in registration status.

Governance and Administration

Effective governance is crucial for the sustainability and legality of your society. We provide guidance on best practices for society administration, including the election of committee members, general meetings, and amendments to the constitution. Our compliance services extend to advising on the procedural aspects of these activities, ensuring they are conducted in accordance with Malaysian law.
Administration of Financial Compliance

Financial transparency and accountability are paramount for registered societies. Our services include assistance with the preparation of annual financial statements, ensuring they meet the statutory requirements. We also guide societies in managing their funds responsibly, adhering to the legal provisions for financial reporting, and facilitating audits when necessary.

Administration of Operational Compliance

The day-to-day operations of a registered society must align with both its constitution and Malaysian law. We provide comprehensive support in reviewing and advising on operational practices, including membership management, fundraising activities, and event organisation. Our goal is to ensure that your society’s activities are not only effective but also fully compliant with legal standards.

Training and Education

Knowledge is key to maintaining compliance. We offer tailored training sessions and educational resources designed to keep your society’s committee members and staff informed about their legal responsibilities and the latest regulatory developments. Our training programs cover a wide range of topics, from governance to financial management, ensuring that your society is equipped to operate within the legal framework effectively.

Compliance Audits

To identify potential areas of non-compliance and mitigate risks, we conduct comprehensive compliance audits. These audits assess the adherence of your society to legal obligations and internal policies. We provide detailed reports outlining our findings and recommend corrective actions to enhance compliance practices.

Liaison with Regulatory Bodies

Navigating the relationship with regulatory bodies can be challenging. As part of our services, we act as a liaison between your society and the ROS, as well as other relevant authorities. This includes handling communications, submissions, and queries on your behalf, ensuring that your society maintains a positive and compliant standing.

Customised Compliance Solutions

We recognize that each society has unique needs and challenges. Our approach is to offer customized compliance solutions that address the specific requirements of your society. Whether it’s developing a compliance strategy, addressing legal queries, or providing operational guidance, our team is committed to delivering personalized support.

Our customised Corporate Training programs are designed to cater for specific industry or workforce ranging from various fields. From specialist delivered Anti Money Laundering compliance, Data Privacy and Security to Advanced Marketing and Mindset Leadership, our courses cater to a wide range of professional needs.

Each program is meticulously crafted to ensure that delivery is customised to the nuances and features of the particular industry or workforce.

Whether it’s enhancing compliance in relation to Anti Money Laundering Compliance, Data Privacy, Contract Performance Management, Contract drafting, Contract negotiation, Financial and Environmental Regulations or mastering fraud detection, these customised modules are tailored to deliver focused specialist content, experience, and knowledge for purposes of achieving exponential value-added productivity, innovation, and efficiency in your organisation.